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Welcome

Travel and Expense Management’s mission is to exceed our customer's expectations and does so through excellent customer service, comprehensive knowledge of the University's travel policies and procedures, and knowledge of the systems used for travel. We believe travelers should understand our travel process, be comfortable while traveling and receive timely reimbursement. At the same time, travel costs must be incurred in accordance with UC Merced policy. We provide systems training, customer service, relocation processing, and auditing of our Travel & Entertainment Card program.

General inquiries can be submitted through Service Now.

Click here for Campus Travel updates due to COVID-19. 

Concur

As of January 2021, Concur replaced UC Merced’s current Express system, hosted by UCLA. Visit the Concur Resources Page for additional information including training guides and support documentation.

 

Staff Directory

Tracy England

Travel Supervisor
(209) 201-8337

Stacey Teixeira

Travel Auditor
(209) 201-2058

Megan Potts

Travel Analyst
(209) 205-6373

Jessica Johnston

Travel Analyst
(209) 259-8465

Travel News

AB 1887 State Travel Prohibition Update

July 1, 2021

Controllers and AP Directors/Travel Managers,

The California Attorney General’s office updated the list of states where state funds may not be used for travel.

https://oag.ca.gov/news/press-releases/attorney-general-bonta-add-five-s...

Latest Information on Travel Affected by COVID-19

August 7, 2020

Dear Campus Community,

We understand many faculty, staff and students have questions regarding university-related travel, particularly in light of the COVID-19 situation during summer and fall 2020. We also acknowledge the desire to make international travel plans in the near future and the significant difficulty imposed by this uncertain period.

This message includes the most updated information available about travel protocol, travel insurance and travel reimbursement.

AB 1887 State Travel Prohibition Update

July 9, 2020

Controllers and AP Directors/Travel Managers

The California Attorney General’s office updated the list of states where state funds may not be used for travel. Idaho is the latest state, effective July 1, 2020. https://oag.ca.gov/ab1887

The FAQs attached have been updated to reflect the twelve states currently on the list, and their effective dates.

COVID-19: Qualifying Dependent Care Reimbursement

April 24, 2020

The UC Merced COVID-19 Emergency Disaster-relief Program is effective as of the start of the COVID-19 federal disaster declaration on March 13, 2020 (see https://www.fema.gov/news-release/2020/03/13/covid-19-emergency- declaration) and will end at the conclusion of the federally-declared disaster, or when available funds are exhausted, whichever comes first.

COVID-19 Travel Reimbursement Approval Form and FAQ

March 24, 2020

This form is required for all travel and entertainment reimbursements being processed due to cancellation of trips or events as a result of COVID-19. Once the form is completed please send to travel@ucmerced.edu and we will work with the Controller to obtain final signature. Please ensure to use COVD19 as the project code when submitting these reimbursements.

COVID-19 update related to Campus Travel

March 13, 2020

This information is specific to travel impacted as a result of the coronavirus (COVID-19). As the situation remains very fluid, please check back here regularly for updates. For regular reimbursement information, please visit the reimbursement section of the travel website.

Click here for more information.

Campus Travel Management Preparing Major Upgrade

January 31, 2020

The Campus Travel Management team is working on a significant upgrade to how faculty, staff and students will manage expenses while traveling, and how they will be reimbursed. The system will allow users to capture an expense such as a restaurant or gas receipt through a convenient mobile app. Expenses such as Uber rides will be recorded digitally, eliminating the need to obtain paper receipts.

U.S. Bank Announces Migration to Electronic Statements

October 1, 2019

U.S. Bank Announces Migration to Electronic Statements

U.S. Bank has announced they are promoting sustainable business practices while supporting economic growth. As part of this initiative, U.S. Bank will be migrating accounts from receiving paper statements to more environmentally friendly electronic statements. 

Your card account will be migrated to electronic statements on October 1, 2019. 

Please follow the steps below before your migration date:

New Travel Policy Updates

July 1, 2019

Effective July 1, 2019, the Office of President issued new guidance in their systemwide travel policy, G-28. This new guidance focuses on the possible reimbursement of dependent and dependent care expenses for staff, faculty, and prospective employees while on travel status. As is often the case with systemwide policies, the administration at each campus needs time to evaluate if and how these new guidelines will be implemented locally.

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